++++++++ Scroll down to view the ++++++++ ++++++++ MINUTES of the ANNUAL GENERAL MEETING ++++++++ +++++ which follow the Committee Meeting Minutes +++++ ------------------------------------------------------------------------------------------------- MINUTES OF THE COMMITTEE MEETING OF THE TAUPO CONTRACT BRIDGE CLUB (INC) HELD AT THE CLUB ROOMS AT 5.00PM ON TUESDAY 2nd MARCH 2010 PRESENT: Nigel Langdon (President), Barbara Horner, Philip Martin, Julie Cowie, Dinah Welsh, Joan Berg, Garth Robinson, Rosemary Ritchie, Carol Mathias (Secretary). APOLOGIES: Colin Light. MATTERS ARISING FROM THE PREVIOUS MINUTES: • Amendment: The PABF are using the Bridge Pads at their Tournament in May, not the Bridge Mate (which was the type of the demo one we received) as stated in the previous minutes. • Ev Gardiner was asked if she would like to be co-opted onto the committee. She declined, but said she is happy to still do the gardens. • Tuesday night Bridge is working out very well. The first night there were 18 attended, the second night there were 12. This is being offered to non members as well, to encourage more players to the club. The charge is $5 per night. • Photocopier – this was looked into and we have been advised that we can get generic cartridges, which are a lot cheaper to purchase. The cartridge in the photocopier now, is the same one that was put in after the AGM data was printed. Moved by Joan – Seconded by Rosemary, the minutes of the previous meeting, after the amendment was made, are a true and correct record. INWARDS CORRESPONDENCE: • Letter from Ivy McKinlay regarding, 1. Handicaps on Monday nights 2. Committee not operating to Club Rules stated in the Constitution 3. Duty of the Match Committee. Discussion was had, see General Business. • Letter of resignation from the Club, from Margaret Parsons. • Taupo District Council – Rates Remission. • Rosser Underwriting – suggesting we look into our Insurance cover. • NZ Bridge – notice of meeting with Regional Secretaries and Treasurers held Feb 8th 2010. • NZ Bridge – notice of Regional Committee Conference held Feb 7th & 8th 2010. OUTWARDS CORRESPONDENCE: • Thank you letter to Jean Forbes for the donation of $95 received with her country membership. It was omitted this time that the inward and outward correspondence be received by the committee. APPLICATIONS FOR NEW MEMBERSHIP: Helen Gilbert. All agreed that the new application be accepted. COMMITTEE REPORTS: House Committee Tournament Saturday 13th – some helpers and food still required. Wine & Bar & Security Wine is under control for the Tournament. General Upkeep Nil. Match Committee Rosemary wanted confirmation that the entry fee of $25 for the P ‘N S Tournament coming up in May will be the same. The Committee agreed that it should stay the same. GENERAL BUSINESS: • Handicaps for Monday nights. The Match committee have come up with a Formula using rating points and B points to determine the relevant handicaps of each player for Monday night Bridge. This was shown to the committee and discussion followed. Rosemary moved and Joan seconded, that this Formula be adopted. The committee all agreed. • Malaghan Institute – the local branch contacted Nigel wanting to arrange a Bridge Function for Cancer Research. Nigel will contact Anne Velvin (who is the President of the local branch) to check on further details. • Confirming the decisions made at the informal committee meeting held the day after the AGM: Match Committee – Nigel, Joan, Rosemary and Dinah. House Committee – Julie. General-Upkeep, Wine, Bar and Security Committee – Philip and Colin. • Social Tournaments – the handicaps used for these Tournaments will be applied by the new formula now adopted. • Julie stated she had received some complaints that the club rooms on a Monday night are stuffy and unpleasant. Could something be done about it? • Rosemary has put in her apology for not being available for the next meeting. Meeting closed 6.37pm Next meeting – Tuesday April 6th. ------------------------------------------------------------------------------------------------------- ++++++++ AGM MINUTES FOLLOW ++++++++ ------------------------------------------------------------------------------------------------------- MINUTES OF THE ANNUAL GENERAL MEETING OF THE TAUPO CONTRACT BRIDGE CLUB INC HELD IN THE CLUBROOMS AT 6.00PM ON MONDAY 7 DECEMBER 2009 The President, Nigel Langdon, welcomed the 64 members present. Apologies: Noel Cochrane, Warwick Tyler, Liz Frawley, Brent Player, Paula Battersby, Judy Whitlock, Margaret de Lautour, Cath Adams, Anmari Biesenbach, Julie Hamilton, Chris Jones, Anne Powell, Anna Willis, Jo Evans, John Branfield, Lizzie Buchanan, Jenny Ewart, Jock Munro, Owen Nelson, Philip & Caroline Martin, Tineke Baldwin, Sandy Davies, Joan Buddle, Jean McKenzie, Cathie Lewis, Mary Wright, John & Penny Chrystall, John Chapman, Janet Barnett, Gaye Thorburn, Gaylyn Redmayne, Anne Velvin, Delia Barnes. Minutes of previous Annual General Meeting: Moved Rosemary Ritchie, seconded Ann Kelly, that the minutes be accepted as a true and accurate record. Carried. President’s Report: Moved Nigel Langdon, seconded Colin Jackson, that the President’s Report be taken as read. Carried. Presentation of the Annual Accounts and Balance Sheet: Moved Joan Berg, seconded Alison Jackson, that the Financial Accounts as tabled be accepted. Carried. Barbara Horner extended her thanks to Garth Robinson (absent) for taking over the review. Jope Van der Leden said he could see the $6,000 donation from the Lion’s Foundation but could not see the Dealing Machine in the Financial Report. The entry was on the very back page of the report. Nigel Langdon stated that the committee was hoping / intending to purchase (next year), the Bridge Mate (electronic scoring at the playing tables). Presentation of Prizes: The convenors presented the prizes: Molly Green = Mondays; Nicola Chapman and Margaret Barry = Fridays; and Phyl Ruscoe = Wednesdays. Gifts were then presented to the convenors. Phyl Ruscoe thanked everyone who helped throughout the year. She also encouraged Wednesday night players to invite Monday night players to play on a Wednesday night. Phyl said that she tried to retire from the task of Wednesday night convenor, but no one came forward to take over. She wished everyone a Happy New Year and happy Bridging. A presentation and big thanks were made to Bob Berg and Bruce Mathias, for all the work they have done with the Club’s computer. Nigel Langdon also thanked Jocelyn Langdon for all her work undertaken at the club. Election of Officers and Committee: Retiring committee members Cathie Lewis, Ev Gardiner, Ivy McKinlay and Dinah Welsh were presented with a gift. The following written nominations for Office Bearers and Committee members, be accepted. Moved by Ralph Robertshawe and Seconded by Colin Jackson. Carried. President Nigel Langdon Committee Joan Berg Vice President Rosemary Ritchie Garth Robinson Secretary Carol Mathias Philip Martin Julie Cowie Treasurer Barbara Horner Colin Light Nigel then asked for more nominations from the floor as another committee member was required. Dinah Welsh was proposed by – Joan Berg, seconded by – Julie Cowie. Dinah accepted. Carried. Appointment of Financial Reviewer: Moved Bruce Mathias, seconded Ralph Robertshawe, that Garth Robinson be appointed as the Club’s Financial Reviewer. Motion Carried. Fixing of Annual Subscription for 2010: Proposed – Jocelyn Langdon - Seconded Peggy Nisbet - the Annual subscriptions remain the same ($40) for 2010. Motion Carried. Notices of Motion: Remit No. 1. That a club member playing with a non-member be eligible for that result attained. Jope spoke to his motion. Discussion was taken from the floor. A vote was taken by a show of hands. Motion Failed Remit No. 2. When a non-member or pair whose intentions are to become members and eventually become members are eligible for their results. Jope spoke to his motion. Discussion was taken from the floor. A vote was taken by a show of hands. Motion Failed Remit No. 3. That the scorer when posting the results on the internet also includes the completed travelling score sheets. Jope spoke to his motion. Discussion was taken from the floor. Joan Berg spoke as a scorer and someone able to use the new program. She said that it can be done and she knows how to do it and she can teach other scorers how to do it. It will take up a lot of space on the computer. A vote was taken by a show of hands. Motion was Carried Remit No. 4. That the restriction on doubling some of the Monday players be removed. Jope spoke to his motion. Discussion was taken from the floor. A vote was taken by a show of hands. Motion was Carried Remit No. 5. That recognized partnerships playing regularly on Wednesday nights and in outside Intermediate and Open Tournaments will not be permitted to use Mondays as practice nights. Jocelyn spoke to her motion. She also thanked the more experienced players for helping new players. Discussion was taken from the floor. Colin Jackson moved and seconded by Stan Skiba that the motion be voted on. A vote was then taken by a show of hands. Motion Failed For each of these Remits, there were many members present that spoke both for and against. Much discussion on each topic was had. For the record it is noted that Peggy Nisbet read comments written by Philip Martin (who was absent from the meeting) for each of the Remits mentioned above. General Business: Stuart McKinlay made some recommendations: 1. That the Committee review the conditions of play in the programme for Mondays. 2. That the Committee review the Rules of the club re approval of new members. This was referring to Rules 8a and 8b in the Constitution. 3. That the donation of $6,000 from the Lion’s Foundation be acknowledged in these minutes. Everyone present verbally agreed with this acknowledgement. 4. Last year at the AGM, nominations for a Vice President were not called for. It is stated in the Rules that a nomination for a Vice President should always be called for from the floor if one has not already been proposed. Nicola Chapman wished to acknowledge Rona Driscoll’s achievement in passing the Tournament Directors exam. She also said we still need more Directors please. Gretchen Thompson – social days can be very long days. Would we get more along to play on these social days if they were just afternoon sessions? Committee to discuss. Ivy McKinlay – a cup was donated to the club by Neil Marshall. A question for the members: “How many members would like to play a teams’ night on a Wednesday night, to play for the Neil Marshall cup?” A lot of discussion was heard. Stuart McKinlay asked for a show of hands “how many want to take this to the committee?” The show of hands was favourable. Rosemary Ritchie would like the new committee to look into getting a sound system. Nigel then commented that a sound system already exists – they just haven’t used it. John Driscoll suggested for Monday nights, incentives be given to new players, eg rewards, etc, to give them encouragement. Response from the members present was not favourable. Chris Player commented on Monday nights, how, when moving from table to table some people say hullo and some people still carry on talking about the boards just played. She says it is important that players say hullo to one another to maintain the goodwill and spirit of the game. Stan Skiba believes that Monday nights should be scrapped because it causes too much controversy at AGM’s. Everybody laughed and applauded. There being no further business, the meeting closed at 7.45pm.