Minutes of Meetings (kindly supplied by our Secretary)
Minutes of
the Huntly Bridge Club Annual General Meeting (Wednesday)
Held at Huntly Bridge Club Rooms, 10:00am, Wednesday November 16th
2011
Present: As listed (attached)
Moved Lois, Seconded Marion
Convenors report, as attached. Read and moved for adoption, Lois, seconded Eileen L
Nominations:
Convenor Lois moved by Elaine and seconded by Eileen L
Partner convenor Shirley, moved by Elaine and seconded by Rinaldo
Appeal Committee blanket adoption from 2010 Shirley, Joan, Eileen and June as a right to co-opt
General Business
1 50th Jubilee. This will be announced at the Christmas Tournament. Marion suggested a booklet and to look at 25th format for ideas. Lois is available to help.
2 Table money to stay the same.
Meeting closed at 10:40am.
PRESIDENT_________________________________________Date________________________
Minutes of the Huntly Bridge Club meeting
Held at Huntly Bridge Club Rooms, 6:00 pm Tuesday November 15th
2011
Present:
Elaine Wright, Brett Glass, Frank Fleming, Sheila Key, Eileen Lumsden, Andreas
Theodorou, John Gates
Apologies: Alison Mather and Joan Craig
Matters arising:
1 Need date for 50th
anniversary gathering by
AGM
2 Wednesdays trophies are done. Monday still to be done.
3 Spring clean done. Elaine & Eric have fixed the blind.
Correspondence Out : nil
Financial Report: Balance at end of October $3832.37. Elaine moved report for acceptance, Sheila seconded.
General business
1 Christmas Tournament
a presently 18 ½ tables.
Sheila had 2 more pairs of entries to pass onto Andreas.
b Sheila had email about scoring system. Will forward to Geri for her to
discuss with Tournament Director.
c - Prizes Elaine will ask Joan to do. 8 major prizes and wine for session
prizes. Total of $500 available. Elaine will also ask Eileen McNeill to make
Christmas cakes & Alison to decorate.Brett will get 4 red & 4 white wines.
d Raffle John will ask at shops in town for raffle prizes and Rinaldo will
be asked to do the raffle on the day.
e decorations ask Alison to take charge and organise people to put up on the
day before.
f Bruce will help out with scoring
g Morning tea Shirley Fransham will be asked to organise. Eileen L will help
if around and will ask at club for someone to help with dishes.
h- Andreas will bring over water. Elaine to check for plastic cups and buy if
necessary.
i-
lights and fans Alison may
be able to bring. Need lights for dark corners.
j Scoring
to be sorted out by Nick and Geri
k Afternoon tea club members to be asked to help out.
l advance of catering costs Elaine to be paid $500 towards catering.
2 AGM
To start at 6:30pm there will the voting in of officers, voting on remits,
prize giving, light refreshments with wine and play for the remainder of the
evening. Sheila will email reminder to all members (with email addresses). Brett
will get in 6 more bottles of wine.
Andreas has reluctantly agreed to stand as president for another year. Sheila has already nominated Lesley for secretary. Elaine will stand as treasurer but has already asked Joan to fill in until she (EW) returns in April.
Auditor. There are ongoing difficulties with having Shirley Carter as auditor. Geri has in the past offered to do audit and have it checked by someone at Waikato Council. She will be paid as Shirley C is presently to divide with council worker as she sees fit. Brett and Elaine to put this up as nomination after talking to Geri. After the AGM, secretary will write to thank Shirley C and tell her that we have made alternative plans for the coming year.
Must check that Lesley is member & that we have paperwork. Elaine to ask at next Wednesday meeting.
3 toilets and septic tank The ladies toilet is being very slow to flush & clear. Council needs to organise for septic tank to be emptied. Sheila will contact council.
4 Waikato Bay web site. Brett is to investigate whether our results can be displayed on this site. If so, then our present site can be scrapped and money saved. Andreas says if not he is able to make a website for free. Therefore, Brett moved and Sheila seconded that we cancel present web site.
5 also from Waikato Bays. There is a motion still being discussed to have master points ratings based solely on A&B points not C points.
6 Sheila passed out menus from Zee Barn which were taken as unanimously over priced and ordinary.
7 Grand Slams and Over 70% -Elaine will buy $1 scratchies for these winners.
8 Brett drew attention to the fact that names listed for masterpoints are not correct. Sheila will contact Bridge NZ to sort.
It was agreed that there should be a meeting BEFORE the tournament so it will be held at 6pm on December 6th.
The next meeting was set for clubrooms, 5:30pm on November 8th, 2011.
There being no further
business the meeting closed at 7:05pm.
PRESIDENT_________________________________________Date________________________